Executive Assistant to Senior Manager

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – C000974

Role Duties and Responsibilities

• Support the SLC to improve IKM, Communication, Marketing, and Business administration,
• Act as the catalyst for all incoming messages, calls, and correspondence to the SLC, assess relevance, impact and priority,
• Ensure high quality of all documents for SLC review & approval,
• Prepare high quality briefings, repots, and correspondence to internal and external Senior stakeholder (A6/OF6 and higher),
• Prepare the SLC for Senior Management meetings,
• Advice other admin staff (B5's in Service Areas) on what is when expected from the Service Areas in what format,
• Train them up to delivery better quality products and manage change
• Liaise with internal and external senior management assistants (COO, COS, GM), ACO, ACT, Strategic Commands,…
• Organise the SLC schedule and email correspondence,
• Take meeting minutes and follow up on SLC tasking's and actions to others;

Essential Skills and Experience

• 3 years support to Senior Management (A5/OF5) or equivalent Industry Leader with > 350 employees in a large organisation with > 3000 employees (equivalent to NCIA size)
• Excellent communication and organisation skills !!!
• Expert in business administration, business communication, business ethics, business strategy,
• High analytical and statistic skills,
• Expert MS SharePoint, Office & Outlook skills,

Desirable Skills and Experience

• Desired: profound IKM and/or Marketing knowledge and expertise
• Desired: Industry experience

Education

• Master or Bachelor + 5 years relevant experience,
• Focus: Business Administration (MBA)

Language

• Fluent in English

Working Location

• Braine-l'Alleud

Working Policy

• On-Site

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance