Management Assistant Biometrics

Company Description

At SGS, you can choose.

First of all, out of our various vacancies.
However, SGS also gives you another choice.
Do you choose to expand or to enrich? We are not only looking for colleagues who can go into depths of their discipline. We are equally as much looking for colleagues who we call ‘connectors’, people who can connect our diversity to our services. To each other. And this way, enrich our business.

SGS is the world’s leading inspection, verification, testing and certification company. We’re also the worldwide benchmark for quality and integrity. And that makes us very proud. This can only happen thanks to more than 90 000 colleagues worldwide, with 1650 employees in Belgium only. Our employees give 110% of themselves every day, divided over all expertises, branches and cultures. Our coworkers build their own way inside the company, the services and the expertise.

SGS Pharma carries out all type of services for pharmaceutical and biotechnology companies, from coordination and running of clinical trials with new molecules or techniques on human beings, to support and consultancy on post marketing registration activities. SGS Pharma has also expertise in the quality control of pharmaceuticals.

We currently have an opportunity for an Assistant Biometrics in our Mechelen offices!

Job Description

The main responsibility of our Management Assistant Biometrics - Medical Safety and Regulatory
(MA-BMSR) is to assist the Director Biometrics - Medical Safety and Regulatory with all management assistant tasks and to support the Biometrics, Medical Safety & Regulatory team and Support Services with multiple administrative tasks.

The main responsibilities of our assistant are: 

• Provide administrative support to the Biometrics, Medical Safety and Regulatory management team, including communications
• Organize travel and congress arrangements
• Manage employee on/offboarding administration (request access/licenses in different systems/tools, HR link, ordering IT material/laptops…)
• Give introduction training to new employees explaining all general and administrative rules which are applied within the BMSR department
• Managing cases in I-expense (expense notes system)
• Managing cases in iProcurement (Purchase Ordering system)
  • Creation of POs, Handling of Orders
  • Follow up on the correct and timely delivery of the orders and ensure reconciliation of the invoices in the purchase order system
• Managing clinical trial and employee function parameters in SGS Access Management System (SAMS)
• Organize (external) meetings and events, including logistics, practical arrangements, invites and meeting minutes
• Follow-up on employee reports, like e.g. missing timecard reports, overdue trainings, job function reports
• Follow up on all absences in our HR registration system (DOTS)
• Follow-up on Budget forecast and KPI report and ensure monthly inputs towards the Director of Biometrics, Medical Safety and Regulatory
• Provide general assistance support for Biometrics within several clinical trial projects
• Perform reception tasks for location SGS Mechelen
• Providing miscellaneous general administrative support to ensure smooth and effective organizational operations

Qualifications

• Bachelor’s degree (e.g. Office Management/ Management Assistant/ Medical Office Management…) or equal by relevant experience 
• Good knowledge of MS Word, Excel, Outlook, PowerPoint
• Excellent knowledge of English (oral/written)
• Strong organizational and multitasking skills
• Excellent communication and teamwork abilities
• Familiarity with clinical research is a plus
• Stress resistant
• Quality minded, sense for precision and accuracy
• Respecting timelines
• Confidentiality
   

Additional Information

What we have to offer:

Were you already considering a switch in your career?
Maybe this could be your next step! At SGS we can offer you the following:

• An interesting position where you can take responsibility
• An open work atmosphere in an international setting
• A dynamic environment that fosters (digital) innovation and inspires employees to drive the business forward proactively and generate success
• Opportunities for personal development, training
• Good work-life balance
• Coffee corners and freshly made soup in the cafeteria during lunch
• Regular social events (i.e. happy hours)
• A permanent contract.

Do you want to be part of this?

We are looking forward to hearing from you!
Send us your story and your resume via the apply button and maybe you will soon join us for work and coffee breaks. Still have questions? Heidi can give you more details about the job. Send her an e-mail at heidi.aerts@sgs.com.

Please do not apply via mail, only via the apply button. Thank you!
Please note we cannot support a work permit or relocation procedure