About Qargo
Qargo is a fast-growing tech scale-up with offices in London and Ghent. We’re on a mission to revolutionize the transportation industry by making it more efficient, profitable, and sustainable. Our Transport Management System (TMS) is designed to be the most user-friendly and intuitive on the market, automating administrative tasks and optimizing planning for our customers.
To support our growth and keep daily life at Qargo running seamlessly, we’re looking for a proactive and hands-on Office & Management Assistant. You’ll be the person who keeps the heart of our Ghent office beating, handling the practical side of things, while creating a space where the team feels supported and at home.
What you’ll be doing
Overseeing daily office operations: making sure supplies are stocked, groceries are ordered, the post is handled, and everything is in its place
Acting as the point of contact for vendors and third parties (cleaning company, building management, maintenance providers, etc.)
Managing Qargo-branded materials like swag, business cards, printed assets, and other merchandise
Managing all travel and logistics for the entire company—including fairs, customer visits, and internal team events
Helping organise team events, bringing people together and making sure everything runs smoothly
Providing practical support to the management team, like scheduling meetings, managing calendars, and stepping in as a personal assistant when needed
Coordinating onboarding logistics, so every new joiner feels welcome and prepared from day one
Taking initiative to maintain a tidy, pleasant, and welcoming office atmosphere - right down to the little details
What we’re looking for
Someone highly organized and structured, who thrives on keeping things in order and running efficiently
A practical doer who takes initiative and handles tasks without needing to be asked
A keen eye for detail, whether it’s thoughtful finishing touches on a team event or well-prepared welcome packs for new joiners
Strong coordination and communication skills, with a professional and approachable attitude
Someone who enjoys being of service, supporting others, and creating a smooth and enjoyable work experience for the whole team
Discreet and trustworthy, able to handle sensitive information with professionalism and care
1–2 years of experience in a similar administrative, office, or operations support role
Fluent in both English and Dutch
What we offer
A competitive salary and benefits package
A role with real ownership and the chance to make a visible difference every day
Room to grow professionally within a supportive and ambitious team
A beautiful, modern, and green office in Ghent where you’ll truly feel part of something exciting
If you love making things run smoothly, creating a welcoming environment, and being the go-to person who keeps the office humming—then we’d love to hear from you!
