ERM, the largest global pure play sustainability consultancy, is currently seeking a motivated Office & Facilities Manager to be based in Brussels.
This a great opportunity for someone with excellent organizational and interpersonal skills and who could be immediately available to join ERM's team BeNe (Belgium & Netherlands) and provide reliable support through a variety of administrative tasks.
What can you expect from the position?
Our office in Brussels is thriving and fully occupied by consultants from Belgium and abroad. It is imperative that everything in the office runs like clockwork. We are therefore looking for a dynamic and enthusiastic Office & Facilities Manager. The position is diverse and challenging because your activities change along with the rapid developments within our international organization.
A small selection of your duties:
- Overall responsibility for operational functioning of office
- Liaising with the landlord and fellow tenants
- Arrange office cleaning, plants, garbage bins etc.
- Welcome colleagues and guests and provide them with the necessary information
- Arrange team presents for various celebrations (birthdays, anniversaries etc)
- Handling phone calls and voice mails
- Managing parking and desk registration system
- Handling and tracking package deliveries and keeping employees updated accordingly.
- Ensure the periodic maintenance of the office (building, doors, alarms, electricity, printers, etc.)
- Making sure the office and kitchen supplies are well-managed (stock and orders)
- Improve our vendor list where possible and manage our office more efficiently
- Schedule, prepare and attend meetings
- Supporting business on administrative tasks when required, like travel management
- IT Support; you make sure new colleagues have a well-functioning laptop on their first day of work, set-up mobile phones, ensure desks are properly equipped etc.
We are looking for someone comfortable with multi-tasking and able to support the team with facility- and administrative tasks and IT support. Preferably you already have some experience as an Office Manager, possibly in a multinational environment. As our Office Manager, you are naturally organized and work with a well-set-up plan to meet required deadlines. In addition, you embrace and enjoy interacting with people from all backgrounds and nationalities. We are looking for someone flexible, willing to learn different things and to work in an international environment!
High level of French/ Dutch and English both verbally and in writing.
Are you assertive, decisive, and solution-oriented with a flexible attitude? Can you organize your work independently, maintain an overview and communicate effectively? Are you able to listen and respond to the needs of the team? Do you have an open and approachable personality? Then don't wait any longer and send us your CV and a motivation letter!
What we offer
- Permanent contract
- Competitive salary in line with your skillset
- Flexibility in your working hours
- Awesome colleagues!
Diverse & Inclusive Culture
We have enduring values, which are fundamental to our business conduct. We offer all our employees a diverse and inclusive culture in which difference is embraced, valued and celebrated. We are passionate about our people, their safety, well-being and development. ERMers take accountability, are client focused, and collaborate with colleagues across geographies. If you share our values, believe in sustainability, and are motivated to make a real impact on our client’s businesses, ERM is the right place for you.
Excited to join us?
To Apply
If you share our value and are interested in this role, please send your CV and cover letter (in English) with your salary expectation.
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