HR & Office Trainee

HR & Office Trainee

Euractiv is an independent pan-European media network specialising in EU policies. Our primary goal is to foster policy debates among EU stakeholders, including governments, businesses, and civil society groups. We provide comprehensive coverage of policy processes leading up to decisions, presenting the issues in a neutral manner without taking sides.

Euractiv is part of Mediahuis, a publishing company with assets in Belgium, the Netherlands, Ireland, Luxembourg and Germany. Mediahuis publishes across a wide range of formats – from newspapers and magazines to television, radio and online media. More about Mediahuis and Euractiv here.

What are the benefits of working at Euractiv?

You will be working in a vibrant international office. You will be in the middle of EU affairs, both physically and through your work. You will contribute to one of the central EU affairs media and support bringing our news, multimedia content and newsletters to Euractiv’s readers.

What You’ll Do

Office Management Responsibilities

• Keep the office tidy and wellorganized - ensure supplies are stocked, common areas neat, and the workspace inviting.
• Greet and welcome guests, clients, and visitors with warmth and professionalism.
• Assist colleagues with general queries related to office procedures, bookings, and facilities.
• Coordinate travel arrangements (flights, trains, hotels, local transport) for team members and executives when needed.
• Book restaurants or cafés for team lunches, dinners, or client meetings.
• Help plan and execute internal events- team socials, summer/winter parties, team breakfasts, etc.
• Assist with calendar management for executives

HR Responsibilities

• Assist scheduling job posting and interviews with candidates: coordinate calendars, confirm hiring managers and applicants.
• Assist the HR team with drafting internship contracts and related paperwork.
• Support the onboarding and offboarding process
• Maintain and update personnel files and HR databases, ensuring accurate contact and employment information
• Work on exciting HR projects
• In addition to core office and HR responsibilities, you’ll provide flexible, hands-on support to our management team with occasional ad hoc personal assistant tasks

About You

• Education: Bachelor's degree in Human Resources, Office Management or related
• Hospitable & Friendly: You bring energy, empathy, and warmth when interacting with people - internal teams or external visitors.
• Eager Learner: You’re open to new skills and responsibilities, proactive, and happy to ask questions and get involved.
• Organized & Detail Oriented: You manage multiple tasks while keeping things orderly.
• Experience as an Office/HR assistant is a plus but it’s not required
• TechComfortable: Familiar with Microsoft Office or Google Workspace; quick to learn HR tools or booking systems.
• Discreet: You understand the importance of confidentiality when handling employee information and sensitive documents.

What we offer:

• A six to twelve-month internship in accordance with Belgian law (CIP)

• A paid traineeship, with a monthly salary of €1,120 for the first six months and €1,400 for the following six months

• An exciting, international working environment centred around European politics

• Independent work and room for your own ideas

• Allowance for your public transport ticket

How to apply:

If you're passionate about people, thrive in a fast‑moving role, and enjoy blending HR administration with project involvement and team support, we’d love to hear from you.

Send your CV (1 page max) and cover letter explaining why you would like to work with us and what you can bring to this position at: [email protected].

Please use the subject line “HR & Office Assistant_First name_Last name” and send your documents.