Management Support Officer

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

Would you like to work for one of the World's largest banks in an exciting, dynamic and international environment? 

We are currently recruiting for a Management Support Officer (m/f/d) in Brussels.

MUFG Bank Europe N.V. (MBE) is a fully-owned subsidiary of Mitsubishi UFJ Financial Group (MUFG), one of the largest ranked Financial Groups in the world in terms of assets. A world-class set of businesses and more than 180,000 employees in 50 markets. MUFG offers stability in an ever-changing market, providing services to high-profile clients worldwide.

For more than 50 years MBE offers corporate and investment banking services to both Japanese and non-Japanese corporate customers in The Netherlands and, through its branches. The goal is to be among the top performing foreign-owned banks operating in The Netherlands, providing value-added banking services and excellent operations, fulfilling both Japanese and Global Multinational Corporate customers' needs.

At MBE we are committed to contributing to a more sustainable future. Thus, we will encourage you to embed environmental, social & governance (ESG) factors in your everyday work and in our culture.

The MBE subsidiary based in The Netherlands is a network of branches (Germany Branch (Dusseldorf, Hamburg, Frankfurt, Munich), Spain Branch (Madrid, Barcelona), Belgium Branch (Brussels), Austria Branch (Vienna)), managed from Amsterdam.

Purpose of the function

The management support officer is supporting the Head of Belgium, by providing office management and general administration services in the Brussels Branch.

• Office management refers to a range of facility services such as premises maintenance & security.
• The general administration includes budget control, expense management, supplier management, administration of account payables and employee onboarding support.

The role includes the following:

Management of office utilities and facilities

• Ensure accurate vendor management
• Liaise with external suppliers concerning purchase of office equipment and supplies
• Examine and renew maintenance agreements, rental and insurance contracts
• Ensure that premises are adequately maintained including the administration of the Brussels Branch security system (alarm, vault access)
• Ensure a professional car park management (insurance, taxes, damage reports, etc)
• Process the outgoing and incoming mail
• Take responsibility for the maintenance of the Brussels Branch archives
• Ensure compliance with the MUFG’s common & internal rules, standards, and reporting requirements, together with all relevant regulatory and statutory requirements

Conduct expenses administration, including the consolidated General Administration budget application and follow-up utilisation under the supervision of the Head of Belgium

• Manage and process invoice payments and bookings for personnel and non-personnel expenses, rent payments, withholding tax … through local cash management system.
• Support with reconciling banks statements, suspense account reporting and other internal controls
• Manage control of suspense accounts of the branch and report to local management and to Finance in Amsterdam
• Manage the investment bookings and office investment inventory
• Maintain the general ledger accounts with Finance in Amsterdam
• Prepare and control all documents in relation to Belgium administrative authorities (professional, social, tax…) with Finance in Amsterdam
• Ensure accurate and timely submission of financial information/ reports (statistics, regulatory) to local management, MBE and to external regulators/institutions (NBB, Febelfin, FSMA) with Finance in Amsterdam
• Support the Head of Belgium in the preparation and control of the annual budget and audit

Others

• Other administrative and office management services as directed by the Head of Belgium

In order to be successful in the role, you will need the following:

• Vocational education level with an interest in administration
• Excellent communication skills, both verbal and written in English and French and/or Dutch
• Experience performing similar tasks, preferably in the banking industry
• Proficiency in Microsoft Office systems
• Ability to work accurately with attention to detail
• Driver’s license

Personal requirements:

Integrity and Responsibility

• Deliver Extraordinary Customer Experience (internal and external)
• Demonstrate Global Perspective
• Action Driven
• Proactive and Willing to Take on Responsibilities

Professionalism and Teamwork

• Drive For Results
• Collaborate and Build Partnerships
• Communicate Effectively and Professionally

Challenge Ourselves To Grow

• Influence and Inspire Others
• Lead Change & Seek Continuous Improvement
• Think Strategically

What do we have to offer:

We offer you a role in one of the largest banks of the world in a growing and international environment.  You have various opportunities to develop yourself and we will support you with that by offering various training and development possibilities.

• We take into account your home situation and your ambitions and help you to balance work and private life.
• Monthly team events.
• To work in an ambitious, international environment with colleagues from different countries and cultures, who strive for the best.

Besides that we will offer you:

• Gross salary based on experience and consistent with the market
• Holiday allowance and 13th month payment.
• 30 vacation days per year.
• Commuting allowance based on annual public transport 2nd class
• Mental health workshops and budget for external courses
• Training & development possibilities paid by the bank (i.e. language classes).
• Group insurance / Pension : Participation paid by employer
• Hospitalization : Participation paid by employer
• Meal vouchers : employer participation 6.91 eur and 1.09 eur by employee per working day.

Additional information:

Acquisition in response to this vacancy is not appreciated.

The role is based in Belgium. All candidates need to be willing to relocate to Belgium. Internal employees will be supported in case of relocation.

For more information regarding this position you can contact our Talent Acquisition Specialist at: [email protected]

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.