Job Success Profile
Payroll & Benefits Specialist
Location:
Belgium, Ghent
Language(s) Requirements
Fluent in Flemish and English
Travel requirements
0%
Mission Statement
This is a fantastic opportunity for a Payroll & Benefits Specialist in Belgium area. We offer a challenging but rewarding work environment, with lots of development opportunities, open communication and a team work culture. Buckman offers a market competitive salary with a solid extra legal benefit package.
Expectations for the role
Effective Management of Payroll Operations
- Formulate the vision/objective for Payroll Operations and implement Payroll strategies that support overall goals for the Company and enhance efficiency and compliance in Payroll Operations (Continuous Improvement)
- Work effectively across Departmental lines and liaise with HR, Finance, and IT to implement Payroll strategies and Weekly/Semi-Monthly processing schedules, including setting deadlines for receipt of Payroll input data for Bonuses, GEM's, Commissions, etc...
- Interface with third-party Payroll and Employee Benefit service providers in support of Payroll objectives and strategies
- Plan, manage and document Payroll operations workflow; approve all Payroll calendars and Weekly/Semi-Monthly processing schedules, including setting deadlines for receipt of Payroll input data for Bonuses, GEM's, Commissions, etc...
- Serve as the Company's Subject Matter Expert (SME) for Payroll-related issues
- Effectively communicate with Associates regarding changes to Payroll policies/procedures; address questions from Associates regarding Payroll matters as they arise
- Collaborate with external auditors on Payroll-related items during both Financial Statement and Employee Benefit Plan audits
- Respond to tax and state/local Payroll tax notices
- Complete other ad hoc Payroll-related tasks as necessary
- Accurate and Timely Processing and Approval of Payroll Data, Remittance of Employee Benefit
- Effectively manage time and resources to meet deadlines for transmission of Payroll data
- Coordinate to properly report taxable relocation expense payments/reimbursements and taxable personal use of Company-provided leased vehicles and benefit in kind
- Audit month end Payroll and benefits data to ensure accuracy before released to Associates
Efficient Benefits Administration
- Effectively interacting with providers, trustees, and advisors regarding plan administration issues
- Preparing and executing, with legal consultation, benefit documentation such as original and amended plan texts, and benefit agreements
- Handling difficult benefit inquiries and complaints to ensure quick, equitable, courteous resolutions
- Day-to-day administration of benefit plans in collaboration with brokers
- Yearly evaluation of renewals and ensure increases are within agreed scope, approved and transmitted for accrual to finance
- Min every 3 years check our benefits offering vs benchmark and propose where adaptation is needed
Ensure internal process Compliance
- Ensuring appropriate approvals are received for all changes in remuneration and/or benefits
- Create and maintain up to date payroll administration work processes documentation
- Managing, reviewing and ensuring approval for travel and salary advance (in line with policy)
- Effective communication in benefit changes and updates
Process Improvement
- Identifying process inefficiencies.
- Implementing Lean methodologies.
- Collaborating with cross-functional teams and vendors.
- Driving automation initiatives.
- Ensuring alignment with IT and Digital for technology-driven improvements
Minimum requirement to apply
- min 10 years of experience with Belgium payroll WCW and BCW ideally in our industry and 116 and 207 parity
- international payroll exposure
- experience in handling multiple countries payroll
- benefits management
- vendor negotiations
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