Payroll & Benefits Specialist

Job Success Profile

Payroll & Benefits Specialist

Location:

Belgium, Ghent

Language(s) Requirements

Fluent in Flemish and English

Travel requirements

0%

Mission Statement

This is a fantastic opportunity for a Payroll & Benefits Specialist in Belgium area. We offer a challenging but rewarding work environment, with lots of development opportunities, open communication and a team work culture. Buckman offers a market competitive salary with a solid extra legal benefit package.

 Expectations for the role

Effective Management of Payroll Operations

• Formulate the vision/objective for Payroll Operations and implement Payroll strategies that support overall goals for the Company and enhance efficiency and compliance in Payroll Operations (Continuous Improvement)
• Work effectively across Departmental lines and liaise with HR, Finance, and IT to implement Payroll strategies and Weekly/Semi-Monthly processing schedules, including setting deadlines for receipt of Payroll input data for Bonuses, GEM's, Commissions, etc...
• Interface with third-party Payroll and Employee Benefit service providers in support of Payroll objectives and strategies
• Plan, manage and document Payroll operations workflow; approve all Payroll calendars and Weekly/Semi-Monthly processing schedules, including setting deadlines for receipt of Payroll input data for Bonuses, GEM's, Commissions, etc...
• Serve as the Company's Subject Matter Expert (SME) for Payroll-related issues
• Effectively communicate with Associates regarding changes to Payroll policies/procedures; address questions from Associates regarding Payroll matters as they arise
• Collaborate with external auditors on Payroll-related items during both Financial Statement and Employee Benefit Plan audits
• Respond to tax and state/local Payroll tax notices
• Complete other ad hoc Payroll-related tasks as necessary
• Accurate and Timely Processing and Approval of Payroll Data, Remittance of Employee Benefit
• Effectively manage time and resources to meet deadlines for transmission of Payroll data
• Coordinate to properly report taxable relocation expense payments/reimbursements and taxable personal use of Company-provided leased vehicles and benefit in kind
• Audit month end Payroll and benefits data to ensure accuracy before released to Associates

Efficient Benefits Administration

• Effectively interacting with providers, trustees, and advisors regarding plan administration issues
• Preparing and executing, with legal consultation, benefit documentation such as original and amended plan texts, and benefit agreements
• Handling difficult benefit inquiries and complaints to ensure quick, equitable, courteous resolutions
• Day-to-day administration of benefit plans in collaboration with brokers
• Yearly evaluation of renewals and ensure increases are within agreed scope, approved and transmitted for accrual to finance
• Min every 3 years check our benefits offering vs benchmark and propose where adaptation is needed

Ensure internal process Compliance

• Ensuring appropriate approvals are received for all changes in remuneration and/or benefits
• Create and maintain up to date payroll administration work processes documentation
• Managing, reviewing and ensuring approval for travel and salary advance (in line with policy)
• Effective communication in benefit changes and updates

Process Improvement

• Identifying process inefficiencies.
• Implementing Lean methodologies.
• Collaborating with cross-functional teams and vendors.
• Driving automation initiatives.
• Ensuring alignment with IT and Digital for technology-driven improvements

Minimum requirement to apply

• min 10 years of experience with Belgium payroll WCW and BCW ideally in our industry and 116 and 207 parity
• international payroll exposure
• experience in handling multiple countries payroll
• benefits management
• vendor negotiations

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