Administrative Assistant (USEFMs)

All applicants under consideration will be required to pass medical and security certifications. All candidates must be able to obtain and hold a Secret certification.

Start date: Candidate must be able to begin working within a reasonable period of time (15 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

A bachelor’s degree in law enforcement, political science, international relations, business or related is required.

You will be evaluated against the qualifications and requirements in this vacancy announcement.

You may be asked to complete a pre-employment language or skills test.

You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position.)

EXPERIENCE: Five years of progressively responsible work experience in law enforcement or homeland security fields. Experience managing international cooperative projects, particularly those related to law enforcement, border protection and/or homeland security including two years of experience with budget and administration.

LANGUAGE: Fluency in English. This may be tested.

JOB KNOWLEDGE: Must have experience with research and/or analysis, and with financial management.

SKILLS AND ABILITIES: Proficiency in drafting reports, briefing papers, and talking points on homeland security matters. Ability to compose reports and correspondence in professional English. Knowledge and skill in the use of automation equipment and computer software systems to include Microsoft Word, PowerPoint, Excel, and Outlook. Comprehensive knowledge of applicable administrative concepts that govern support functions in the U.S. Federal Government. This may be tested.

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include extra-legal benefits: life insurance, hospitalization insurance (family included), meal tickets, transportation reimbursements, seniority leave, special holidays, training, Employee Assistance Program, etc.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned by the HR Office and confirmed by Washington D.C.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

All applicants must create an ERA profile and submit their complete application through ERA for each vacancy of their interest.

A complete application means that your ERA profile outlines how you meet the minimum qualifications as listed in the vacancy announcement (education, experience and language proficiency), and contains the required attachments.

For more information on how to apply visit the Mission internet site.

NOTE: Resume and cover letters are not required documents and will not be considered in the recruitment process. Instead, please complete your Electronic Recruitment Application profile thoroughly to capture all information you would like for the recruiters to consider.

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• 
  Residency and/or Work Permit

• 
  Proof of Education (a copy recognized by Belgian/U.S. authorities*)

• 
  Language Scores (if available)

Eligible Family Member Applicants:

• 
  Copy of Sponsor's Orders/Assignment Notification (or equivalent)

• 
  Passport copy

• 
  Proof of Education (Certificate/Transcripts)

• 
  DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

• 
  SF-50 (if applicable)

• 
  Clarification:

If you have a diploma of one of the following countries, your diploma is automatically recognized:

• Belgium


• Netherlands


• Luxembourg


• International diplomas awarded by the European University Institute Firenze


• USA

In case you have a foreign diploma of a country not on the list above, to receive an employment offer, you will need a professional recognition (type: level). The applicant must be able to provide the Belgian equivalency diploma within 90-days after receiving and accepting the conditional offer of employment, or the offer will be withdrawn. For the procedure see Diploma Recognition - Mon Diplome Mydiploma. You can opt for the French procedure (via cfwb) or the Dutch procedure (via naric). Should you have questions regarding the recognition procedure, please contact cfwb or Naric directly (www.equivalences.cfwb.be or www.naricvlaanderen.be).

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

Applicants, who may need reasonable accommodation during the interview process may contact the Human Resources Office to coordinate the reasonable accommodation at the moment when they receive the invitation to a test/interview.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Embassy in Belgium.