Administrative Planning Assistant (Full-time, on-site – Ghent/Melle)
Make structure your superpower.
Since 2011, Jeroen Fiers BV has evolved from a construction firm in Ghent to a leading name in industrial photovoltaic (PV) installations. With over 500 complex solar projects annually, we’re scaling renewable energy with precision, professionalism, and a practical mindset.
Now, we’re looking for someone to support our planning team – someone who thrives on accuracy, solves problems before they escalate, and understands that “uploading a document” means checking every detail, not just clicking ‘submit’.
What you’ll be doing
You’ll be the planning team's go-to for administrative and coordination tasks. In a fast-moving environment, your role keeps everything – and everyone – aligned. Your focus:
- Upload and verify project-related documentation (e.g. Limosa, safety files)
- Assist with scheduling and contractor coordination
- Keep planning boards and project systems accurate and up to date
- Flag inconsistencies or missing data – and fix them
- Communicate clearly with internal teams and (inter)national subcontractors
What you can expect from us
· A stable, full-time job in a future-focused sector
· A company that values hard work and zero-nonsense collaboration
· A team that balances professional delivery with real humour and humanity
· Market-conform salary
· On-site role in Ghent (relocating to Melle – likely by September 2025)
Who you are
We don’t need a long CV. We need someone who:
- Is highly accurate and proactive – your motto is “don’t assume, verify”
- Works independently and stays calm under time pressure
- Has strong problem-solving skills – not everything goes to plan, and that’s okay
- Communicates well in English (written and spoken)
- Speaks Polish, Ukrainian or Russian? Big plus.
- Dutch is helpful, but not essential
No prior experience? That’s okay. If you bring the mindset, we’ll guide the rest.
Job Types: Full-time, Permanent contract
Schedule:
- Monday to Friday
Language:
- English (Required)
Work Location: In person
