- Resource Management
- Portfolio Management
- Financial Management
Duties and Role:
Portfolio management
- Engages and influences senior managers to ensure the portfolio will deliver the agreed business objectives.
- Leads the definition of a portfolio of programmes, projects, and/or on-going service provision.
- Plans, schedules, monitors and reports on portfolio-related activities.
- Ensures that each part of the portfolio contributes to the overall achievement of the portfolio.
- Identifies portfolio-related issues.
- Notifies projects/programmes/change initiatives of issues and recommends and monitors corrective action.
- Collects, summarises and reports on portfolio measures.
- Reports on portfolio status as appropriate.
- Supports programme or project control boards, project assurance teams and quality review meetings.
- Takes responsibility for the provision of support services to projects.
- Uses and recommends project control solutions for planning, scheduling and tracking projects.
- Sets up and provides detailed guidance on project management software, procedures, processes, tools and techniques.
- Provides basic guidance on individual project proposals.
- May provide a cross programme view on risk, change, quality, finance or configuration management.
- Investigates business situations where there is some complexity and ambiguity.
- Adopts holistic view to identify and analyse problems and opportunities.
- Contributes to the selection of the approach and techniques to be used for business situation analysis.
- Conducts root cause analysis and identifies recommendations for improvements.
- Engages and collaborates with operational stakeholders.
- Gathers, maintains and analyses workforce capability data.
- Performs gap analysis to identify workforce strengths and shortfalls with reference to business strategy and specific future needs.
- Contributes to the development of workforce plans to meet current and future demand.
- Coordinates and schedules ongoing workforce planning activities.
- Assists in maintaining a skills and capability inventory.
- Studies and evaluates the audit trails of various operational processes.
- Participates in the testing, review and analysis of existing internal controls.
- Applies new technology-based solutions to specific internal control processes.
- Completes, files and maintains forms used for internal control documentation.
- Makes recommendations for the enhancement of certain internal controls.
- The candidate must have a currently active NATO SECRET security clearance
- Higher vocational training in a relevant discipline with 3 years post-related experience. Or a secondary educational qualification with 5 years post-related experience
- Experience in financial management within a customer-funding environment;
- Experience in planning, preparation and production of budget submissions;
- Experience in budget execution and resource management;
- Experience in preparing, conducting and reporting using statistical sampling methods;
- Knowledge and experience in enterprise resource planning systems, project management processes, procedures and tools.
- Ability to interpret financial data and allocate budgets.
- Deciding and Initiating Action - Takes responsibility for actions, projects and people; takes initiative and works under own direction; initiates and generates activity and introduces changes into work processes; makes quick, clear decisions which may include tough choices or considered risks.
- Adhering to Principles and Values - Upholds ethics and values; demonstrates integrity; promotes and defends equal opportunities, builds diverse teams; encourages organisational and individual responsibility towards the community and the environment.
- Relating and Networking - Easily establishes good relationships with customers and staff; relates well to people at all levels; builds wide and effective networks of contacts; uses humour appropriately to bring warmth to relationships with others.
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