Location: Brussels
Company: EuroGeoSurveys
Contract Type: Full Time
Start Date: As soon as possible
About the Company
EuroGeoSurveys (EGS) is a not-for-profit association representing the Geological Survey Organisations of Europe. Through the collaborative research and activities of our Expert Groups and Task Forces, and provision of open-access, harmonised geological maps, data, and data infrastructure, we provide the European Institutions, regulators, industry, and the public, with expert, balanced and practical pan-European geoscience data and advice to guide policy and to address key societal challenges.
EGS is currently seeking applications for the position of Junior Administrative Officer. We welcome applications from dynamic individuals, comfortable with multi-tasking and able to communicate readily with colleagues, members, and providers. Applicants can look forward to becoming part of a small and highly versatile international team.
Key Responsibilities
Administrative Support:
- Support to regular meetings, including webinars and statutory meetings, including taking minutes.
- Monitoring of email inboxes, updating mailing lists, and support with formal document preparation.
- Manage meeting room bookings and provide support during meetings.
- Support with regular office tasks such as general office management, office purchases.
- Assist Secretariat staff with other general tasks, as required and under the direction of the Secretary General.
Event and Logistics Support:
- Provide logistical support for project training sessions and events (e.g. tracking participant applications, flight bookings, other possible documents, contact with hotels or other venues).
- Provide logistical support for other meetings, conferences, and other events as needed.
Communications and Outreach:
- Support with drafting and sharing content across social media channels and other communications support, as needed.
- Assist in preparation of press releases, briefings, and training session materials.
- Support editing, design, and production of communication materials including newsletters, reports, leaflets, brochures, and other publications, as needed.
Required Skills and Experience
Applicants should ideally hold the following qualifications, skills and experience:
- Minimum Diploma in Business Administration, Accounting, Finance, or a related field.
- Experience in and evidence of effective administrative skills in an office environment.
- Ability to work independently, proactively, and under pressure in a fast-paced, international environment.
- Excellent teamwork skills, work ethic, attention to detail, and integrity.
- Ideally working knowledge of WordPress, MailChimp, Canva, and Adobe Creative Suite.
- Excellent written English language skills, with attention to detail.
- Excellent communication skills in English and French will be an asset.
- Occasional travel within Europe may be required.
What We Offer
- Competitive salary and benefits package.
- Opportunity to work in a dynamic and international environment.
- Potential for career growth and development within the organisation.
- Involvement in high-profile projects with global impact.
How to Apply
Interested candidates should send their CV and cover letter to info@eurogeosurveys.org with the subject line ‘Junior Administrative Officer Application’ by 26 September 2025.
Please note that all candidates must have the legal right to work in Belgium before applying. Applications will be reviewed upon submission, and suitable applicants may be contacted for interviews before the closing date.
We look forward to welcoming a highly motivated individual to our team!
Job Type: Full-time
Work Location: In person