About Inchcape Belux
Inchcape is the leading global automotive distributor operating in more than 40 markets. In Belgium and Luxembourg, we are the exclusive partner of Toyota, Lexus, and BYD. And through bravoauto, we offer 20 brands of quality used cars. To sustainably power better mobility today and in the future, together.
Intro
We’re hiring a Sales Admin Employee to manage delivery files, coordinate vehicle logistics, and handle financing contracts. You’ll work closely with sales and operations teams to ensure smooth and timely vehicle deliveries, providing an excellent customer experience in a dynamic environment.
Key Responsibilities:
- Preparation of Delivery Files:
- Registration of new and used cars.
- Invoicing on the day of delivery.
- Ensuring proof of payment is available.
- Creation of a delivery document (DD).
- Handling financing contracts (if applicable).
- Preparation of delivery report for fleet customers.
- Managing maintenance contracts (if applicable).
- Assembling welcome packages for customers.
- Administration and Filing:
- Comprehensive administration of all delivery files.
- Properly filing and organizing all relevant documents.
- Financing and Takeover Contracts:
- Preparing financing contracts when required.µ
- Drafting takeover contracts for customer signature, if necessary.
- Delivery Planning:
- Responsibility for coordinating transport arrangements.
- Ensuring the cars are adequately prepared for delivery.
- Overseeing the logistics of the delivery process.
- Appointment Management:
- Scheduling and managing appointments with clients for vehicle delivery.
- Dossier Follow-up:
- Ongoing monitoring and management of files for both new and second-hand cars.
What We’re Looking For:
- Previous experience in an administrative role with customer interactions.
- Proficiency in Office applications (Excel, Word).
- Knowledge of a dealer computer package (Navision – Incadea) is a plus.
- Fluent in Dutch, French, and English.
- Team-oriented and clear communicator
- Dynamic, adaptable, and proactiv
- Highly organized with strong attention to detail
- Skilled problem solver with initiative
Why join Inchcape Belux?
- Join a global, values-driven organization transforming the automotive industry.
- Competitive compensation package including a company car and benefits like meal vouchers, insurance, and more.
- Flexible work schedules with hybrid working options (up to 2 days remote).
- Opportunities for career growth and professional development in an innovative international setting.
- Work with renowned brands such as Toyota, Lexus, and BYD.
- Be part of a passionate, inclusive team with a collaborative and forward-thinking culture.
Talent Acquisition Partner: Laurine Akwesi
Inchcape Belux is an equal opportunity employer. We encourage applications from all qualified candidates regardless of race, color, religion, sex, sexual orientation, gender identity, nationality, or disability.
APPLICATION PROCESS
1. Apply
Have you seen a vacancy you like? Fill out the application form. We’ll send you an acknowledgement email, and our dedicated Talent Acquisition Partner will review your application and provide feedback.
2. Tell us a bit more
If we think there’s a possible match, you’ll have an initial contact with our Talent Acquisition partner by phone or video call. We’ll get to know each other a bit better and see if there’s a spark between us.
3. Tell us everything
There is definitely a spark. Time to meet your potential future manager for a more in-depth interview. We’ll discuss your skills, experience and drive. It’s also your chance to ask everything you want to know about us.
4. Final check
Welcoming people to our community means a lot to us. That’s why we often do additional checks. Like a personality test, a business case presentation, a reference check or a one-day job trial.
5. Contract
If we both feel you’re a good fit, you’ll get a formal job offer from us. If you accept, you get to sign, celebrate and discuss your start date.
