Full Job Description
About NV Cargo
NV Cargo is a dynamic and growing logistics and supply chain company specializing in e-commerce fulfillment and international transportation. We are committed to delivering efficient, reliable, and customer-focused logistics solutions across Europe and beyond.
We are currently seeking an Office Administrator to join our team in Belgium.
Company Benefits
- Company-subsidised pension
- Life insurance
- Learning and development scheme with opportunities to gain professional qualifications
- Use of the latest technology
- Discounted rates on technology products
- Excellent colleague and client retention
- Great team culture and environment
- Employee and client referral schemes
- Summer and Christmas events
- Casual office dress code
- Free on-site parking
About the Role
As an Office Administrator, you will play a vital role in ensuring the smooth and efficient day-to-day operation of the business. This position involves supporting the team through a variety of administrative, organisational, and communication tasks — enabling all departments to function effectively.
You’ll be part of a team guided by NV Cargo’s core values: Build Partnerships, Be Professional, Be a Leader, Drive Results, Build Your Future, and Get Things Done — Today, Not Tomorrow.
Key Responsibilities
- General office administration, including new client and employee onboarding, insurance renewals, fire safety and health & safety compliance, minuting meetings, diary management, and call handling
- Handling sensitive information confidentially
- Ordering hardware, software, and licenses from suppliers
- Creating, maintaining, and updating purchase orders, stock records, sales orders, and invoices
- Processing monthly credit card and expenses reconciliations
- Verifying supplier invoices against proposals
- Performing stock-related duties including accepting deliveries, ordering, dispatching, and returns
- Organising meetings and managing room bookings
- Researching, organising, and coordinating events and travel arrangements
- Completing risk assessments
- Gaining a thorough understanding of all services currently offered by the company and its providers
Requirements
- Self-motivated with a proactive attitude
- Excellent customer service and communication skills
- Strong time management and organisational abilities
- High attention to detail and ability to work collaboratively within a team
- Proficient with Microsoft Office applications
- Willingness to learn new software and systems
- Committed to personal development and professional training as required
Additional Details
- Salary: €2,600 per month
- Type of Employment: Full-time, on-site (Belgium)
- Education: GCSE or equivalent (preferred)
- Experience: Minimum 1 year in an office administration role (required)
- Languages: Proficiency in Chinese and French (required)
- Must be able to reliably commute to, or plan to relocate to, Belgium before starting work
Job Type: Full-time
Pay: €2.500,00 - €2.600,00 per month
Work Location: In person
