Our team of Core Business Services is the backbone to the entire EY Belgium organization: from marketing & HR to facilities and overall legal and finance. You are the launching platform from which the EY brand, businesses and your colleagues can take flight.
Shape the future with confidence.
The opportunity: Your next adventure awaits?
You pick up the role of an enthusiastic and dedicated ‘Executive Assistant’ to provide partners and directors of your service line with a smooth and correct accomplishment of your secretary work
Your key responsibilities
- Manage the agendas of partners and directors by planning and organizing meetings and facilities (meeting rooms/catering);
- Coordinate business trips and event arrangements with internal travel and events departments;
- Support partners and directors in workload management and priority tracking;
- Sort, screen and prioritize incoming correspondence, drafting responses where appropriate and flagging key actions;
- Maintain and update the CRM system as needed (opportunities and contacts);
- Assist with Quality and Risk Management processes, including client/engagement acceptance, collecting and uploading anti-money laundering information in the AML database, drafting engagement agreements, and obtaining pre-approvals;
- Prepare and dispatch invoices;
- Oversee engagement maintenance, including closing engagements and updating roles;
- Efficiently manage the electronic filing database;
- Create and finalize documents using Word, PowerPoint and Excel;
- Attend meetings to take minutes, prepare reports, and gather necessary documents and agendas;
- Compile to-do lists and vacation overviews
You try to make a difference to our organization by being flexible and by thinking out of the box!
Your profile
You have/are:
- a student in Office management/Languages.
- available for a minimum 3-month internship, preferably working 5 days per week.
- a good communicator and you are fluent in Dutch, French and English
- Very good knowledge of Microsoft Office;
- Strong organizational skills (able to successfully handle multiple tasks at the same time and to prioritize);
- Strong communication & interpersonal skills to perform successfully in a fast-paced and client-oriented environment.
- Professional, dedicated & hardworking; Proactive, able to take initiatives & flexible;
- Stress-resistant (able to work towards deadlines efficiently);
- Tech-savvy.
What’s In It For You
- EY Family – you become part of the EY Family providing you with all the necessary skills, training and opportunities, enabling you to grow to your fullest potential.
- Flexible working arrangements - We are proud of our flexible working arrangements. We offer flexible working hours and working from home is possible, once discussed with you team.
- Inspiring work environment - At EY we are dedicated to providing you with an inspiring work environment. A work environment that allows you to further develop your skills and enables you to fulfill your true potential.
- Learning & personal growth - You will benefit from an onboarding day and receive all the support and help you need to grow and learn professionally and personally.
- Fun - By joining our EY- teams, you can participate in team activities, and companywide events and enjoy a drink during our monthly after-work drink.
- Diversity & Inclusion - At EY we are passionate about the inclusion and support of individuals of all groups; we do not discriminate on the basis of race, religion, gender, sexual orientation, or disability status.
- Location - All of our offices are easily accessible by public transport and/or by car and have parking space. They all have parking spaces and charging stations are provided.
Here at EY, you’ll have the chance to build a truly exceptional experience. We’ll empower you with the latest technology, surround you with high-performing teams, and provide the global scale and diverse and inclusive culture you need to discover your full potential. Through our coaching and training programs, you’ll develop the skillsets you need to stay relevant today and in the future – all while building a network of colleagues, mentors, and leaders who will be on the journey with you at EY and beyond.
