Portfolio Manager

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – NATOIS-0034

Role Duties and Responsibilities

• Support to the Portfolio Team to lead the budget execution against each project, financial planning, reporting and coordination, between internal and external stakeholders.
• Develop, manage and monitor programs of works related to Digital transformation and Cyber Security.
• Identify potential projects merging with operational benefits and economy of scales.
• Reviews, tracks, and oversight of the project plans and progress with focus on resources and budget management.
• Develop risk management tracking and provide in time mitigating actions and solutions.
• Ensure alignment and coherence among projects throughout their development and deliverables.
• Contribute and maintain portfolio management dashboards.
• Prepare draft analysis and reports on portfolio management.
• Attend related meetings on the planning and execution of selected projects.
• Deliver Project Management solutions across all related projects and initiatives.
• Performs any other tasks as directed by the members of the Portfolio management team, under the supervision of Portfolio Manager.

Essential Skills, Experience and Certifications

• At least 15 years of professional experience in Enterprise or large international organization environments.
• Extensive knowledge of Microsoft Office (in particular Excel) and Power BI.
• Proven experience in working with ERP systems.
• The ability to draft clear and concise analysis, reports and briefings, in particular related to Portfolio management matters.
• Knowledge of the concepts, principles and practices of large and complex Portfolio of program of works.
• Proven experience in managing defence industry projects.
• Proven experience in Procure to Pay (P2P) acquisition rules and industry large tenders.
• Proven experience in detailed analysis of data using Power BI and Excel.
• Proven experience in Project Management.

Desirable Skills, Experience and Certifications

• Experience within NATO or a large international organisation;
• Knowledge of NATO specific regulations and reporting tools to portfolio and budget management;
• Experience with operation of multiple project budgets and enterprise resource planning (ERP).

Education

• A master degree from a university or establishment of similar standing

Working Location

• Brussels, Belgium

Working Policy

• On-site

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance