Finance and Administration Manager Belgium

What we are looking for:

Join NRC Belgium as a Finance & Administration Manager!

Take on a pivotal role in ensuring the smooth and compliant operation of NRC Europe’s financial, administrative, ICT, and HR functions. In this role, you’ll lead financial planning and reporting, oversee office resource management, and ensure compliance with internal policies and Belgian legal requirements. You’ll also serve as a key liaison for audits, governance, payroll, IT, and data protection, playing a central role in upholding operational efficiency, accountability, and strong internal communication across NRC.

What you will do:

Here are some of your specific responsibilities.

• Day to day overall responsibility over the running of NRC Europe’s finances.
• Manage the implementation of accounting practices, standards, adequate financial management routines and systems in accordance with quality and policy requirements from NRC Europe, NRC, donors, and authorities.
• Oversee annual audit process and ensure financial compliance.
• Manage HR and Payroll related matters including recruitment process benefit plan, and onboarding of new staff members. Collaborate with external advisory services providers on a regular basis to ensure full compliance with Belgian labour and tax legislation.
• Oversee overall budget control and monitor cash flows and expenditures.
• Provide up-to-date analysis and required reports of the financial situation.
• Reconcile accounts with NRC in Oslo and in the field at all times.
• Ensure responsibility for the preparation of the annual financial statements, the meeting of obligations towards the Belgian authorities and the liaison with NRC Europe’s accountant and auditors.
• Ensure responsibility to reply to all requests from NRC on specific projects and financial issues.
• Maintain a particular responsibility towards transparency and accountability.
• Oversee the Office Management to reinforce the efficient running of Brussels’ office.
• Act as the focal point for any IT related issues.
• Act as focal point on Personal data protection.
• Act as focal point on Logistics.
• Manage external providers of business services.
• Provide support to all staff on financial matters.
• Perform other HR, financial and administration duties assigned by the Director, as and when required.

Please download the detailed job description to learn more about the position. 

What you will bring:

• Minimum 5 years of relevant practice of financial management, preferably with humanitarian international projects & in Belgium.
• Relevant university degree, preferably business administration/financial management OR other relevant educational background combined with relevant professional experience. Experience from Belgian accounting is an asset.
• Conscientious, rigorous, and structured person with strong analytical, planning and administrative skills.
• Experience of facilities management or similar.
• Excellent budgeting skills.
• Proven skills and experience in financial report writing.
• Relevant experience of HR management and sound knowledge of the Belgian labour law.  
• Solid experience of work with windows-based computer software, and modern accounting-systems
• Experience in EU financial regulations.
• Fluency in English & French (or Dutch), both written and verbal

What we offer:

• Duty station: Brussels, Belgium. 
• Contract: Permanent.
• Salary/benefits: grade 9 on NRC’s Resident salary scale, with accompanying terms and conditions. 
• NRC is an equal opportunities employer. We are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability.
• We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative.

Find out more about the benefits of working for NRC

Important information about the application process

• For Internal candidates: To apply as an internal candidate, log in with your official email or click on Opportunity MarketPlace.
• When creating your profile, include your full name as given on your passport. Complete all the system-required fields for experience, employment history and education.
• Submit your application and CV in English, taking care to attach your latest CV.
• Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered. Unsolicited applications not related to this specific job advertisement will not be considered.
• We receive many applications for each vacant position and so only shortlisted candidates will be contacted.

If you have any questions about this role, please email ho.recruitment@nrc.no with the job title as the subject line.

Why NRC?

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. Our 15,000 staff work in crises across 40 countries, providing life-saving and long-term assistance to millions of people every year.

Watch this short video to see NRC in action.

We are looking for people who are passionate about helping refugees and people forced to flee. Are you one of those people? If you are, NRC offers you the opportunity to:

• do demanding and professional work, often in challenging contexts.
• join a work culture that empowers every employee to share ideas and take responsibility.
• be part of a welcoming and supportive community committed to human dignity.