Accounts Receivable Specialist

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – C004308

Role Duties and Responsibilities

• Assist in developing policy, procedures, and document processes with and on behalf of the Senior Administrator, for higher level management review as required. Draft correspondence;
• Identify and implement opportunities for process improvement;
• Maintain the NCI Agency Customer Data Management;
• Implement and execute the Accounts Receivable process, and handling customer invoices and credit notes. Resolving day-to-day operational issues;
• Process all receivables transactions in accordance with NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions;
• Maintain proper accounting records, such as correct entries in the AR sub-ledger, and supporting files for accounts receivable transactions;
• Process, validate and complete accounts receivable transactions, ensuring they are recorded on the proper customer accounts, revenue and receivables general ledger accounts, and project dimension;
• Monitor the open AR transactions balances and their aging balance to ensure that these are collected within their related customer payment terms, liaise for credit collection with Treasury section.
• Reconcile the AR sub-ledger with the General Ledger, and the underlying feeder systems (e.g. project billing module);
• Prepare reports on the processing of AR invoices and customer aging;
• Liaise with other parts of the Agency and/or Customers to resolve any problems with the processing of AR invoices, and provide them with regular customer account statements;
• Assist in preparing the Agency's Annual Financial Statements and responding to IBAN (External Auditor) enquiries;
• Work independently without supervision;
• Deputize for higher grade staff, if required;
• Performs other duties as may be required.

Essential Skills, Experience and Certifications

• Higher vocational training in a relevant discipline leading to a professional qualification (such as finance, accounting, accounts receivable) with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience.;
• Current Finance Accounting - Accounts Receivable experienceon transactions level;
• The ability to develop and maintain financial data and contribute to financial statement preparation;
• Use of accounting software (Oracle Applications Financials EBS R12 or another major ERP tool);
• Experience of working in finance shared services;
• Demonstrable experience of working successfully in a team
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Desirable Skills, Experience and Certifications

• Experience of working in the public sector;
• Knowledge of International Public Sector Accounting Standards (IPSAS);
• Knowledge of NATO Financial Regulations;
• Experience of Oracle R12 at Intermediate or Expect level on Accounts Receivable (AR);
• Working knowledge of Oracle R12 Accounts Payable (AP)
• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization.

Working Location

• Brussels, Belgium

Working Policy

• Hybrid, 70% On-site

Travel

• No travel foreseen for this IWC

Security Clearance

• Valid National or NATO Secret personal security clearance

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.